Accounting and Reporting
The financial stability and strength of a community are essential to its success.
Accounting System
HOA accounting services are professional services designed to help homeowners' associations (HOAs) manage their financial affairs. PMI SouthBay utilizes state of the art technology to streamline our processes. These services include tasks such as:
- Preparing and maintaining financial records
- Processing HOA dues and fees
- Handling payroll for HOA employees
- Preparing and filing tax returns
- Managing the HOA's budget
- Providing financial reports to the HOA board of directors
- Assisting with financial planning and decision-making
These services can help ensure that the HOA's financial affairs are well-organized and transparent and can help the HOA make informed decisions about how to manage its finances.
Closings
The closing process for a home purchase involving an HOA can vary depending on the specific terms and requirements of the HOA and the real estate laws of the state where the property is located. However, some general steps are typically followed when an HOA is involved in the closing process.
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Review HOA Documents
The buyer's real estate agent or attorney should review the HOA documents to ensure that the buyer understands the rules and regulations of the community and the financial obligations of being a member of the HOA.
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Obtain HOA Disclosures
The seller is required to provide the buyer with copies of the HOA's financial statements, budget, and rules and regulations.
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Pay HOA Fees
The buyer may be required to pay HOA fees at closing, including a one-time initiation fee and ongoing monthly or annual fees.
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Transfer Ownership
At closing, ownership of the property is transferred from the seller to the buyer. This may involve the execution of a deed transferring ownership and recording the deed with the local government.
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Finalize the Mortgage
If the buyer is financing the purchase with a mortgage, the mortgage lender will typically require an appraisal of the property to ensure that the property's value is sufficient to secure the loan. The lender will also require a title search to ensure the property is free of liens or other encumbrances.
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Closing
Once all of the necessary documents have been prepared and all fees and closing costs have been paid, the closing process is complete, and the buyer becomes the owner of the property.
Reporting
HOA financial reporting refers to the process of presenting financial information about a homeowners' association (HOA) to its members and board of directors. Financial reports can help the HOA board of directors and members understand the organization's financial health and make informed decisions about how to manage its finances. Several types of financial reports may be prepared for an HOA, including:
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Balance Sheets
A balance sheet shows the HOA's financial position at a specific point in time, including its assets, liabilities, and net worth. Income statements: An income statement shows the HOA's revenues and expenses over a specific period of time, such as a month or a year. It can be used to understand the HOA's profitability. -
Statement Of Cash Flows
A statement of cash flows shows the HOA's cash inflows and outflows over a specific period of time. It can be used to understand the HOA's liquidity and financial stability. -
Budget Reports
Budget reports compare the HOA's actual financial performance to its budgeted performance. This can help the HOA identify any variances between its planned and actual financial performance.
Financial reports for an HOA should be prepared by a qualified accountant or financial professional who is familiar with the specific needs and requirements of an HOA. These reports should be presented to the HOA board of directors and members clearly and concisely. An explanation of any important financial trends or issues should accompany them.
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Areas We Serve
Don’t see your neighborhood? These are just a few cities and communities we offer management services to. Contact us if you don’t see yours; we are always looking to expand!
- Santa Clara
- San Jose
- Cupertino
- Milpitas
- Sunnyvale
- Campbell
- Mountain View
- Palo Alto
- Gilroy
- Morgan Hill
- Los Gatos