As a board member of an HOA community, there's a lot on your plate. Although some tasks may seem like they should take priority, none is as important as keeping up with HOA property maintenance.
Without suitable maintenance practices, your HOA may begin to lose cohesion. Members will lose faith in the board and won't be happy to participate in HOA projects.
We're here to help stop this from happening to your HOA. Check out our top list of dos and don'ts so that your HOA dues don't ever stop!
Do: Proactive Maintenance
It's easy to think of maintenance as a thing you do as a reaction to something breaking down. The problem is that, by the time something breaks down, you'll often need to spend more time and money to fix it.
By enforcing a maintenance schedule geared towards prevention, you could cut your HOA management costs by a large margin.
Instead of replacing something, you can reinforce and renew it so that it's as good as new for a fraction of the cost. It's a win-win for the HOA and its members.
Don't: Ignore Concerns
Although you and the other board members may have clear ideas on what to focus on, you don't want to ignore the concerns brought up by other members. Without a voice, those members will start to get restless and fed up with the HOA.
Whenever you host a meeting, make sure to take the time to ask about current concerns that members have with the maintenance. They could bring up an issue you've missed that might make a positive difference for the HOA's future.
Do: Adapt Project Expectations
Not all of your projects will go as planned. Even with professionals to help with the process, you should be ready to adapt the project as needed.
Weather conditions, budget concerns, and even other maintenance projects might take higher priority at any time. A problem with communal amenities, for instance, could be more vital to fix before a gardening issue.
It's key to allow wiggle room in your project expectations to accommodate these problems so that the community stays happy and secure.
Don't: Delay Communication
With each progressive step you make in a HOA project, include other members of the community in the updates. Communication is necessary for an HOA to be successful. No community can be strong without it.
Members want to know what projects they're funding with their HOA fees. If you don't keep them in the loop, they'll start to question decisions made by the board. They may even mistrust the integrity of the board until you give them clearer information.
Get Professional HOA Property Maintenance
There's a lot to juggle when it comes to HOA property maintenance. The problem is that board members can't allow any issues to go neglected or else the HOA may fall apart. Looking for help from professionals can alleviate this kind of stress.
PMI South Bay knows that each community is unique. That's why we adapt our approach in property management to make sure each community gets the care it needs to thrive.
Take a closer look at our list of HOA services and we'll help your HOA find new levels of success!
