Are you on the fence about deploying an owner portal for your Santa Clara community?
Making any investment in your HOA community isn't a light decision. Whether you're acting on behalf of the board or you've been contracted to provide association management services, you have a responsibility to put the community's funds to the best use. As such, it's understandable if you're wondering whether building a digital portal for homeowners is a good use of money.
This article aims to help you make an informed decision. Read on to learn about the various ways the portal will benefit your community.
Easy Billing
Collecting dues, such as HOA fees, from homeowners isn't an easy job. Going from house to house to collect funds or issue invoices gets the job done, but it requires lots of time and manpower.
If you want to use technology to make billing and collection easier, an owner portal has you covered.
The portal can be built with a feature that allows users to make payments and perform other financial transactions. Used this way, the portal will not only make HOA management easier but also bring convenience to homeowners.
They can make digital payments from anywhere in the world and get their receipts.
Community Communication
As an HOA community, you probably already have ways to share information. Perhaps you're using social networking platforms like Facebook, or messaging apps like WhatsApp.
Social groups work well, but people have to actively use them. Imagine having a Facebook group while most of the homeowners are millennials who don't even use the social network that much.
An owner portal solves this problem. Since it's designed for the exclusive use of the community, homeowners won't have any problem using it as often as needed. They can log on to read important messages from the management team and respond if needed.
Electronic Voting
Elections are part and parcel of any successful HOA. Board members have to be voted into office, and some issues need HOA homeowners to vote.
If your HOA is still in the old times when people gather in a hall and cast a ballot, it's time to adopt an owner portal. A portal that's equipped with a feature that enables voting will revolutionize your voting process.
To vote on an issue or elect a member, all a homeowner would need to do is log in, navigate to the right tab, and cast a vote. This effectively means that you'll no longer need to bring people physically together to conduct the process. They can vote from anywhere at their convenience as long as it's within the voting period.
Invest in an Owner Portal Today
HOA leaders are always looking for ways to improve HOA living. No doubt investing in an owner portal will go a long way to making life in the estate more enjoyable.
Another thing you can do is to have a competent association management company like PMI SouthBay handle the community's everyday operations. We customize our services to meet the unique needs of your community.
Get in touch for more information.
